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Sample Visitor Access Policy

A Sample Policy to Use as a Guide

By

Visitor Access Policy for Zipline International

Risks

Zipline International is successful because we hire talented professionals and manufacture industry leading products. Unauthorized visitors can steal intellectual property, become injured in hazardous manufacturing areas or cause harm to our employees. Because of these risks, Zipline maintains a strict visitor access policy aimed at securing trade secrets as well as protecting our visitors and employees.

Check in/Check out

All visitors must be registered into the visitor management software system which is operated by the front entrance receptionist. The software records each visitor's name and company affiliation, as well as the purpose and duration of their visit.

Visitor Badge

At check in, each visitor will have their photo taken and will be given a photo ID badge. Along with their photo, the badge will display the visitor's name as well as the duration of his or her visit. This badge must be worn at all times.

Visitors Will Be Accompanied by a Sponsoring Employee at All Times

All visitors must be accompanied by the employee(s) that they are visiting for the duration of their stay. This requirement does not not apply to visitors from other branch offices. Special arrangements may also be made to accomodate contractors on long term assignments. Any special arrangements must be cleared with the Security Director.

Photographs

No photographs may be taken by visitors without prior approval from the legal department or Security Director. Furthermore, any permitted photographs may not be published without prior approval from the Director of Marketing.

Non-Disclosure

All visitors must sign a non-disclosure agreement at check-in.

Guest Network Access

Visitors requiring internet access will be given a guest username and password for the the wireless network. At no time will a guest be permitted to access the company intranet with their laptop or mobile device.

The Role of the Floor Marshall

Any employee who notices a visitor without a badge should bring the situation to the attention of the designated floor marshall for their area. The floor marshall has fist line responsibility for enforcing the visitor management policy. In the event of an emergency evacuation, the front desk receptionist will print a list of all visitors and deliver the list to a floor marshall in the evacuation area. The floor marshalls are responsible to account for all visitors during an evacuation.

Disclaimer: This is a sample policy, and does not constitute legal advice. It is only meant to be a starting point in creating a policy tailored to the specific needs of your company. Zipline International is a fictitious company (to the best of my knowledge) and the name was only used as an example in writing this policy.

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